Tips to Help Eliminate Unnecessary Pitfalls When Incorporating Cost Share into Your Proposal
Cost Share on research proposals is a common occurrence these days. Sponsors requiring cost share may require anywhere from 10% to 100% (one to one match). A few extra steps early in the process can help avoid unnecessary scrambling days before your submission deadline. Here are a few helpful tips:
Review solicitation early to identify required cost share… do text search for “match” or “cost share”
Cash cost share commitments require additional scrutiny and approvals from departments, colleges, or MSU Office of Research & Innovation.
Academic Year cost share from PI and Co-I is the most straight forward way to fulfill cost share. Remember to provide your Current and Pending (C&P) document to your Research Administrator. Your Department Chair and Research Dean will review your C&P along with any cost share commitment documentation to ensure AY time has not been overcommitted based on your appointment.
Cost share burden should be ‘shared’ by all departments, colleges, and subcontracts in proportion to the respective effort and budgets. Work with your co-PI’s or co-I’s to make sure they have support from their Chair and college to provide cost share.
Cost share should roughly align proportionately with the overhead credit split among your MSU co-PI’s or co-I’s.
When including national labs that do not contribute cost share, remember that MSU must pick up extra cost share to meet the % of total budget required as cost share.
Work with your Research Administrator to determine any special cost share rules or limitations (e.g. unrecovered indirect cost permitted or not).
Difference between Voluntary Cost Share and required cost share
The cost share conditions described above relate to required cost share, i.e., cost share that is explicitly required by the sponsor in the solicitation and funding guidelines.
Voluntary cost share can be of two forms
Faculty commits support of a proposed research effort that is not quantified and not explicitly budgeted. A note is added in the proposal (internally to MSU) stating this commitment is done voluntarily and covered by the PI and/or department.
Faculty commits support of a proposed research effort that is quantified and not explicitly budgeted. This is done at the discretion of the faculty and funding is often covered by faculty start-up funds. Voluntary cost share that is quantified and budgeted is generally discouraged by both the college and university. Allow extra time to communicate to your Chair and Research Dean to gain support if this is desired.
Cost share is a common reality in today’s funding environment and a few extra steps will ensure that your proposal is submitted on-time and without the extra stress of cost share delaying your final approval and submission. If you have additional questions regarding cost share, please send an email to firstname.lastname@example.org.
Engineering Research Reactivation SharePoint
The Engineering Research Reactivation all-inclusive SharePoint page has helpful reopening resources, important processes, and documents that need to be completed and approved to "return to research". Please request access if prompted.
Where is my "LABORATORY PLAN FOR A SAFE RETURN" in the approval process?
You can see what step of the approval process your plan is on by looking under the “Engineering Research Reactivation” folders on the SharePoint site.
If the plan has been approved by the Department Chair, you can see if it has been sent to VPRI by clicking on “EGR ADR Review” > “At VPRI for Review”. If the plan is in the “At VPRI for Review” folder then it is currently being reviewed by VPRI.
To check to see if your plan has been completely approved by all required departments (DC, EGR Dean's Office, and VPRI), you can click on the “VPRI Final Approved Plans” folder. If your plan is in the “VPRI Final Approved Plans” folder then you approved to return to research. Monique Blackmer (email@example.com) will reach out to you.
This Funding Opportunity Announcement (FOA) is being issued by the U.S. Department of Energy’s (DOE) Office of Energy Efficiency and Renewable Energy(EERE) Advanced Manufacturing Office (AMO). The U.S. manufacturing sector uses 25% of the nation’s energy and has an annual energy bill of more than $150 billion. Efficiency improvements in manufacturing not only benefit the manufacturing sector, but also impact the energy efficiency of products used throughout the economy.
We all know what a difference a day makes. The first 1000 days can make all the difference to a child’s start in life, perhaps more so than we ever understood before. In this early period, we develop critical cognitive abilities, such as executive function (EF) and self-regulation.
Leap has a $45 million program towards developing accurate, scalable, early screening methods to predict EF outcomes, risk-stratify children, and predict responses to interventions in the first 1000 days of life.
The offices of the Vice President for Research and Innovation and University Outreach and Engagement are excited to announce the Broader Impacts of Research: Strategies, Resources, and Partners conference taking place March 17-18, 2021. It will provide faculty, staff, and students who are interested in applying for NSF grants an overview of the broader impacts (BI) of research criterion and introduce them to the wide array of resources, supports, and partners available at MSU to help them design innovative broader impacts activities and write winning BI plans.
The goal of Future Manufacturing is to support fundamental research and education of a future workforce to overcome scientific, technological, educational, economic and social barriers in order to enable new manufacturing capabilities that do not exist today.