Newsflash! EGR leads MSU in Proposal Submissions Numbers, while “At Risk” and Late Proposals Decline
DER is pleased to report that the College of Engineering has significantly reduced both “at risk” and “late” proposals from the previous 6-month datasets, as recorded in the current SPA Metrics Report. The proposals submitted under lead units within the College of EGR, have reduced “at risk” proposals down to an average of 1.5 per month which is a significant and praiseworthy point of pride to be celebrated across the College. “Late” proposal statistics have also improved in this report resulting in a higher volume being submitted “on time.” This achievement is attributed to the hard work and focused effort by faculty to proactively submit in advance of their sponsor deadline. In addition, DER continues to streamline our proposal development processes while at the same time encouraging faculty to identify funding opportunities and submit PPFs early, which allows DER research administrators to more effectively guide researchers through the submission process.
MSU Office of Sponsored Programs (OSP) Proposal Submission Deadline Policy
On Time- Complete proposals are to be submitted to the Office of Sponsored Programs (OSP) at least three (3) full business days prior to the submission deadline to be considered on-time by OSP. Unless the deadline is specifically defined as earlier than 5PM by the sponsor, the submission deadline is 5PM Eastern Time (ET) on the sponsor’s specified deadline date (even if the sponsor allows submissions beyond 5PM ET).
Late Proposals - A proposal is considered late when a PI, their administrator or the departmental/college pre-award office provides the complete proposal (put into route with all proposal docs finalized) to OSP with less than 3 full business days prior to the submission deadline.
At-Risk Proposal Submissions- A late proposal is considered at-risk when it is provided to OSP (put into route with all proposal docs finalized) within 8 business hours of the submission deadline. The at-risk proposal must be specifically endorsed by the applicable research dean before it is reviewed by OSP.
These statistics and important reports are released bi-annually by OSP and published on their website.
This and other valuable bi-annual reports are important for EGR faculty and department leadership to understand the volume of proposals submitted by the College of Engineering as the leading submitter of proposals across campus. This information also helps DER improve upon services, such as more efficient load distribution for proposals, including those with no deadline proposals.
If you are considering your submission window for your next proposal, or you are counseling research faculty under your advisement, consider these valuable details that you can glean from this, and other reports published on the SPA Metrics Report website. Useful data highlights that could benefit both you or your mentoring faculty, from this and other reports published above, may include:
Statistics showing that EGR leads MSU with highest total of submitted proposals during the 6-month reporting period
Understanding trends and volume peaks related to proposal submission and how this could help to impact a planned proposal submission
Understanding trends related to duration of time for “New Awards Finalized in KC & Accounts Routed in KFS” (Target is 5 Days from Receipt from OSP)
Understanding trends related to Completion of Effort Report Certifications Per Month by Fiscal Year
Understanding project completion statistics
And survey results from Point of Service and CGA Client Satisfaction Surveys
Though questions may arise regarding university wide and/or college wide deadline policies, we in DER are here to help you streamline your proposal development process and help you proactively manage any unnecessary surprises as you build your strongest proposal. Remember DER is here to help answer your questions and enlist the appropriate support from your MSU Team. If you have questions regarding these offices and more, please send an email to email@example.com.
Good afternoon. As has been previously communicated, NIH’s new Policy for Data Management and Sharing is effective on January 25, 2023. NIH’s policy requires researchers to submit a Data Management and Sharing Plan with most NIH applications and to implement the approved plan if a project is funded.
In response to the release of the NIH’s optional DMS Plan format page , we have received questions related to Element 6: Oversight of Data Management and Sharing, which states: “Describe how compliance with this Plan will be monitored and managed, frequency of oversight, and by whom at your institution (e.g., titles, roles).”
The PI will want to consider what is a reasonable oversight methodology for their proposed project. Building on one of the samples from NIH as a template, we have developed an option for language below that investigators may choose to use as a starting point in drafting their response for Element 6. Please note that the paragraph as written may need adjustments or may not work for the specific project/staffing and/or NIH specific direction in a Request for Applications (RFA). The PI may need to modify or create their own wording to communicate planned oversight. Please also be aware that SPA/OSP/CGA* does not plan to assume responsibility for monitoring oversight with DMS plans.
Data will be submitted by a project data manager from the PI’s project team. The data manager will oversee data collection, analysis, storage, and sharing. Compliance with the plan will be monitored by the PI routinely. The PI will conduct periodic meetings with key study personnel to ensure the timeliness of data entry and will review data to ensure quality of data entry. The PI is aware of MSU resources at: Data Management Plans-Resources for MSU. The PI will ensure data are submitted and shared according to this DMSP.
Please reach out to Erin Schlicher (firstname.lastname@example.org), or me (email@example.com) with questions or comments. Topic-specific questions can also be directed to the following areas:
Masten honored for exceptional community-focused scholarship
The exceptional efforts of long-time Michigan State University faculty member Susan Masten have earned her the 2023 MSU Community Engagement Scholarship Lifetime Achievement Award.
Masten is a professor in the Department of Civil and Environmental Engineering (CEE).
Peter Savolainen, interim chair of CEE, said the award is not given on an annual basis, but rather addresses distinguished research, teaching, and service at MSU.
“We are delighted to see recognition from the MSU administration for Susan’s exceptional efforts to enact meaningful change locally, nationally, and internationally. Her accomplishments are very unique in that she is been able to effectively facilitate improvements to engineering practice, public health, and quality of life across all of her areas of responsibility. She has served as a role model for both students and colleagues, demonstrating incredible passion that complements her technical acumen.”
As an MSU faculty member since 1989, she has taught civil and environmental engineering courses at introductory and advanced levels.
She is a well-known expert in water treatment. As a member of the Michigan Board of Drinking Water Examiners, she has worked to address the dangers of lead and arsenic in Michigan’s drinking water. That effort has a special and ongoing focus in Flint, where she led independent lead testing of public schools and other premises.
Masten was appointed to the State of Michigan Science Advisory Committee, which was established to assess per and poly-fluoroalkyl substance (PFAS) contamination in Michigan’s water. … Learn more Here.
Spring Series for Faculty Practitioners: Special Topics in Community-Engaged Learning
Attention: Faculty, Academic Staff, and Instructors, New or Experienced with Community-Engaged Learning
Community-engaged learning is a teaching and learning strategy that integrates meaningful community partnerships with instruction and critical reflection to enrich the student learning experience, teach civic and social responsibility, and strengthen communities. Implementation strategies range from direct service to advocacy to research to philanthropy, and more! Through presentation and discussion, attendees will learn how to get started or enhance what they are already doing and connect to a network of peers and resource supports. If you are interested and not able to attend or would like one-on-one consulting, please email the Center for Community Engaged Learning's academic programs team to discuss ideas, plans, and or partnership support at Michelle Snitgen,
firstname.lastname@example.org Stephanie Brewer,
Participants can register for one or both sessions.
This session will discuss elements of designing a syllabus to outline the community-engaged learning experience and requirements, highlight community partnership, and build in reflection opportunities. We will draw from sample syllabi, templates, and peer testimonials to assist instructors in shaping plans for future courses.
This session will discuss creative examples, strategies for grading, and best practices for leading students to reflect upon and make meaning of their community-engaged learning experiences. Hear from faculty peers, dialogue with colleagues, and leave with new ideas to enhance student learning and complement your teaching practices.
9:00 a.m. - 12:00 p.m. | Zoom and Kellogg Center, Garden Level, Room 93
Please indicate whether you plan to participate on Zoom or in-person when you register for each session.
Friday, February 3, 2023
Friday, April 7, 2023
Friday, May 5, 2023
Is working from home making it hard to find writing time? Would scheduling regular, specific times to write about your outreach or engagement work be helpful? If so, please join us each month for three hours of dedicated time to advance your scholarship. Past participants have written journal articles, grant proposals, book chapters, theses or dissertations, curricula, pieces for public audiences, and community engagement portfolios.
Participants should plan to write for the full three hours. We start the write-in by sharing writing goals for the day and wrap up with accomplishments and next steps.
ATTENTION: FACULTY, ACADEMIC STAFF, POSTDOCS, AND GRADUATE STUDENTS
February 24, 2023 | 10:00 a.m. - 4:00 p.m. | Kellogg Center, East Lansing, Michigan Lunch, beverages, and parking passes are provided
Spend a full day with MSU's Broader Impacts (BI) consultants away
from your everyday responsibilities working on the BI plan for your next
National Science Foundation (NSF) proposal. We will start with a quick
overview of the fundamentals of broader impacts and an introduction to
the ARIS Broader Impacts Toolkit, a suite of online tools to assist you
in developing your BI plan (first hour). BI consultants will be on hand
throughout the day to answer your questions and provide individual
consultation and feedback on your BI plan (rest of the day). BI retreat
participants will come away with portions of their BI plans written.
Broader Impact Consultants:
Miles McNall, Director for Community-Engaged Research, Office for Public Engagement and Scholarship, University Outreach and Engagement
Sara Steenrod, Grant Consultant, Office of Research and Innovation
Lauren Aerni-Flessner, Grant Consultant, Office of Research and Innovation
Description: DER has a catalog of research and funding seminars available on demand. Seminar topics range from critical instruction for new faculty through advanced training for senior research faculty. These presentations include instruction from experts regarding themes that include best practices in research, MSU policy, sponsor compliance, industry specific seminars, and more. Check them out today and utilize this incredible resource to help streamline your proposal development and promote success in your research. Watch now on demand!!!
Recent seminar presentations include:
DER is Here to Help (proposal & proposal development resources geared to promote success)
Tips for Writing a Persuasive Grant Proposal (grant writing to ‘sell’ a project to funders)
Finding Funding (tips for finding funding to support your research)
Roles and Responsibilities (tips for understanding roles and responsibilities at each stage of the project)
CAREER Award Workshop - Session 1 (best practices and strategies for producing successful NSF Career proposals)
Does effort reporting for your grants and contracts seem more cumbersome than it should be? CGA has compiled a very
helpful list of answers to Frequently Asked Questions. Topics range from reporting deadlines, to resolving errors, and everything in between!
As you peruse this list, you might notice that there is a dedicated email address for any questions or issues you may have when submitting effort reporting. Please use email@example.com to expedite service.