During the Season of Giving, Helpful Tips for Incorporating Cost Share into Your Proposal
With the holiday season in full swing, we often talk about “giving.” To continue the theme, let us talk about cost share. Cost Share on research proposals is a common occurrence these days and can be complicated. Sponsors may require cost share from 10% to 100% (one to one match). A few extra steps early in the process can help eliminate unnecessary pitfalls
and scrambling days before your submission deadline. Here are a few helpful tips:
Review the solicitation early to identify required cost share. Do a text search for both “match” and “cost share.”
Academic Year cost share from PI and Co-I is the most straight-forward way to fulfill cost share. Remember to provide your Current and Pending (C&P) document to your Research Administrator. Your Department Chair(s) and Research Dean will review your C&P along with any cost share commitment documentation to ensure AY time has not been overcommitted based on your appointment.
Cost share burden should be ‘shared’ by all departments, colleges, and subcontracts in proportion to the respective effort and budgets. Work with your co-PIs or co-Is to make sure they have support from their Chair(s) and college(s) to provide cost share.
Cost share should roughly align proportionately with the overhead credit split among your MSU co-PIs or co-Is.
When including national labs that do not contribute cost share, remember that MSU must pick up extra cost share to meet the percentage of total budget required as cost share.
Work with your Research Administrator to determine any special cost share rules or limitations (e.g. whether or not unrecovered indirect costs are permitted).
Cost share equates to “real” funds being contributed to your proposal if awarded.
Difference between Voluntary Cost Share and Required Cost Share
The cost share conditions described above relate to required cost share, i.e., cost share that is explicitly required by the sponsor in the solicitation and funding guidelines.
Voluntary cost share can be of two forms.
Faculty commits support of a proposed research effort that is not quantified and not explicitly budgeted. A note is added in the proposal (internally to MSU) stating this commitment is done voluntarily and covered by the PI and/or department.
Faculty commits support of a proposed research effort that is quantified and is explicitly budgeted. This is done at the discretion of the faculty and funding is often covered by faculty start-up funds. Voluntary cost share that is quantified and budgeted is generally discouraged by both the college and university. Allow extra time to communicate to your Chair(s) and Research Dean to gain support if this is desired.
Cost share is a common reality in today’s funding environment and a few extra steps will ensure that your proposal is submitted on-time and without the extra stress of delays to final approval and submission caused by cost share issues. If you have additional questions regarding cost share, please send an email to email@example.com. Additional information can be found here Cost Share Policy.
November 23, 2022
Hello colleagues. Sponsored Program Administration (SPA), the Office of
Sponsored Programs (OSP), and Contract and Grant Administration (CGA) will be
observing MSU’s 2022 winter break starting December 23, 2022, through January
How will this impact proposal deadlines?
OSP would encourage campus to follow the Deadline
Policy and have all proposals with deadlines from Friday, December 23, 2022
through Monday, January 2, 2023 to OSP by Monday, December 19.
However, proposals need to be submitted to OSP by 8:00 a.m. on Thursday,
December 22 to be submitted for any deadlines that fall between December 23 and
How will this impact other award or reporting deadlines?
All other award or reporting deadlines during this timeframe that require
SPA/OSP/CGA involvement, will need to be submitted to OSP/CGA/SPA by 8:00 a.m.
on December 22. Please communicate known deadlines to the appropriate group
within SPA/OSP/CGA as soon as possible or at least by December 15.
If you have any questions on how the winter break will impact SPA/OSP/CGA
processes, please email the SPA helpdesk
by December 15. Thank you and Happy Holidays!
SPA/OSP/CGA Leadership Team
Spotlight Opportunities & Information
What’s hot in science? Check out NSF research news through December 7, 2022
Keep up with today’s research news from the U.S. National Science Foundation. This is a daily look at noteworthy scientific findings from researchers around the country.
Keeping Michigan at the forefront of new and evolving industries
Leo Kempel is the ninth dean of the College of Engineering, a founding college of Michigan State University and one of its largest academic units. He predicts a bright future for the state of Michigan and sees planning for a new Engineering and Digital Innovation Center at MSU as an essential step in providing cutting-edge education and research spaces that will expand talent and innovation needed by industries across the state.
Why is planning for the new Engineering and Digital Innovation Center at MSU significant to Michigan?
It’s about economic development. Attracting companies to our great state and maintaining a strong economy are goals we share with the state of Michigan. To achieve these goals, we must address demands along the continuum of evolving and new industries in Michigan, including capacity for manufacturing and materials research and expanding Michigan’s workforce to meet the needs of industry. The Engineering and Digital Innovation Center is part of our overall plan for giving Michigan a competitive edge.
What kind of research will take place in the facility?
Building plans include research facilities dedicated to exploring advanced materials, advanced material production methods, advanced material manufacturing techniques and digital innovations that are key economic factors for companies located in and heading to Michigan.
For instance, semiconductor chips are critical to a wide swath of industries such as automotive and commercial systems that produce things like refrigerators and washing machines. We want these semiconductor companies to come to Michigan where they are supported by ongoing research and a talented workforce.
Mobility is another key area of opportunity for our state and for MSU.
Overview: Ono Pharmaceutical Co., Ltd. (“Ono”) is a leading global healthcare company committed to delivering new, innovative pharmaceutical products to patients and championing the fight against disease and pain. Ono Pharmaceutical carries out these goals in cooperation with researchers, patients, their families, and healthcare providers. The Ono Pharma Foundation was established to support academic research of promising young and mid-career scientists in relevant scientific fields, who have the potential of making a significant impact on therapeutic approaches to disease. 52 universities are invited to nominate investigators.
Purpose: To support scientists with creative ideas and research at the interface between chemistry and biology
This area is vital to the transformation of human health. Through studying biological systems at the chemical level, chemical biology helps answer biological questions and elucidate mechanisms of disorder, leading to the discovery and development of treatments for diseases.
The criteria for this field are deliberately broad so as not to disqualify potentially innovative and groundbreaking projects.
Funding amount: $900K for a three year project, total amount with indirect costs up to 15% per year (total up to $1,035M)
Must have an MD and/or a PhD degree and be at a nominating institution
Must be a new applicant to the Ono Initiative (previous nominees are ineligible)
Must be a young and/or mid-career scientist (15 years or below of experience from starting independent academic position).
May not already be engaged in other sponsored research with Ono Pharmaceutical Co., Ltd. and/or grant program with Ono Pharma Foundation.
May not apply for funding to amplify current work. However, PIs may research a new idea based on a prior finding of the PI.
Scientific merit of the research proposal
Relevance of the proposed research to the mission of the Ono Initiative (significance, innovation, approach)
Technical considerations for the research
Qualifications and relevant experience of the PI
Evidence of suitable research environment
Internal Review deadline: January 4th, 2023 – please follow the procedures outlined here and email firstname.lastname@example.org any questions regarding process.
Funder deadline for LOI submission: February 15th, 2023. Full proposal is by invitation.
Each Nominating Institution may nominate up to two (2) applicants.
Total number of awards: 3
Awardees will be invited to an annual science symposium.
I would be happy to answer any questions regarding the opportunity. Please distribute widely. Deepa Srikanta, PhD, Corporate Relations (Biosciences), University Advancement (Michigan State University), Spartan Way | 535 East Chestnut Road, Room 300 | East Lansing, MI 48824, office: 517-884-1079, cell: 517-295-3508, email: email@example.com
The Division of Chemical, Bioengineering, Environmental, and Transport Systems (CBET) in the Engineering Directorate of the National Science Foundation (NSF) is partnering with The Center for the Advancement of Science in Space, Inc. (CASIS) to solicit research projects in the general field of fluid dynamics, particulate and multiphase processes, combustion and fire systems, thermal transport processes, and nanoscale interactions that can utilize the International Space Station (ISS) National Lab to conduct research that will benefit life on Earth.
NSF awards under this solicitation will provide PIs with support to conduct fundamental and translational research, to prepare experiments for execution onboard the ISS, to collaborate with service providers as necessary, to provide preliminary analysis to conduct the experiment, to analyze and interpret data, and to disseminate results broadly. CASIS operations will assist grantees in translating ground-based experiments and technologies into an appropriate ISS certified hardware solution where possible. All costs associated with the translation of the proposed experiments to flight experiments onboard the ISS, including training of ISS crews, transporting the experiment payload and equipment to the ISS, and conducting experiments on the ISS, will be supported by CASIS through their cooperative agreement with the National Aeronautics and Space Administration (NASA).
Award size: $3.6M total program funding for approx. 9 awards
Feasibility review form deadline: January 12, 2023
This is not a funding opportunity, but rather a Request for
Information (RFI). It represents an opportunity for researchers to try
to influence policy and/or future funding by answering some questions
related to a specific topic. In this case the topic is carbon storage
technology. I’ve attached the RFI to this email. Responding to the RFI
does not give any special consideration in future funding, but it is a
way to try to inform, educate and guide government funding in the
The Office of Fossil Energy and Carbon Management (FECM) will
consider whether to establish a multi-year field-based R&D
initiative, to be named Carbon Storage Technology Operations & Research (CarbonSTORE),
which provides funding to operators of facilities and support to
researchers to help accelerate the development of enabling technologies
needed to underpin the gigaton-scale infrastructure required to meet
national goals for net zero CO2
emissions. If funded, this initiative would establish multiple
CarbonSTORE facilities serving as long-term carbon storage field
laboratories, which may be aligned with the CarbonSAFE projects, other
CCS projects or even non-storage sites that have applicable
infrastructure. Example uses of these facilities for R&D activities
Field testing of site characterization and monitoring technologies
sites to explore specific R&D issues (e.g., induced seismicity,
above zone pressure monitoring, leakage detection and remediation)
Advancing well integrity evaluation and mitigation tools and methods in new and/or legacy wells
Demonstration of approaches for advanced operational control and decision support
Comparison of newer technologies to older technologies being replaced
Fast track field testing/validation of emerging technologies
Collecting performance data of technologies over the lifetime of storage projects
Providing cost data for future projects.
It is assumed that researchers would need access to either the
subsurface, some part of the surface across the injection site, or both.
Due to the long-time scales of carbon storage, developing these sites
for long-term viability and flexibility will be key to their value and
usefulness as field-based research facilities.
Through this RFI, FECM seeks input from CCS developers/operators,
researchers, and others to assist in the development and deployment of
the CarbonSTORE concept.
Should someone be interested in responding to the questions in this RFI their response needs to be submitted byJanuary 9, 2023 to: RFI0002900@netl.doe.gov
AWARD AMOUNT: Grant awards $20,000/3 years ($60,000 Total)
DEADLINES: Application due January 18, 2023 – 3:00 p.m. EST
OVERVIEW: The Burroughs Wellcome Fund (BWF) is
committed to fostering the development of the next generation of
biomedical scientists and is strongly committed to supporting only
degree-granting institutions to achieve this goal. The career
development of young scientists has been a major funding theme at BWF.
The continuing lag in the advancement of scientists from within
underrepresented groups is a significant problem for the scientific
community. Despite several decades of federally supported programs,
Americans from these minority populations continue to be
underrepresented among Ph.D. recipients and in the Science &
For this reason, the BWF created the Postdoctoral Diversity
Enrichment Program in 2012. BWF is committed to funding the next
generation of scientists and researchers, thus we have an interest in
advancing the careers of minority postdoctoral fellows within
underrepresented groups. The primary goal of the Postdoctoral Diversity
Enrichment Program (PDEP) is to substantially enhance the postdoctoral
training and experience of underrepresented junior scientists. Funds
will be provided to support the following enrichment activities:
Activities for the postdoctoral fellow to enhance research
productivity, e.g. workshops, courses, travel, collaborations, and
training in new techniques
Activities for the postdoctoral
mentor to increase the mentoring of PDEP fellows in university-based
programs: Career guidance of the underrepresented minority ,
postdoctoral fellow, Research guidance that increases the productivity
of the PDEP fellow, Attendance at one annual meeting of mentors hosted
and/or sponsored by the Burroughs Wellcome Fund (BWF)
Participation in a peer network system of underrepresented minority postdoctoral scholars.
This grant is meant to supplement the training of postdocs whose
research activities are already supported. It is not a research grant.
Applicant must have no more than 48 months of postdoctoral
research experience (in a research laboratory) at the time of
application and not be more than 5 years from his/her Ph.D
be nominated by a qualified mentor at the degree-granting institution
where the applicant will conduct the postdoctoral/fellowship training.
Applications must be approved by an official responsible for sponsored
programs (generally from the grants office, office of research, or
office of sponsored programs) at the degree-granting institution.
Must have secured a postdoctoral position with funding.
Must be within an underrepresented group (i.e. American Indian or Alaska
Native, Black or African American, Hispanic, or Native Hawaiian or
other Pacific Islander).
Must devote at least 75% of time to research.
Awards are announced June 30, 2023, with a start date of September 1, 2023.
Attention: Faculty, Academic Staff, Postdocs, and Graduate Students
February 24, 2023 | 10:00 a.m. - 4:00 p.m. | Location: Kellogg Center, East Lansing, Michigan (Lunch, beverages, and parking passes are provided)
Spend a full day with MSU's Broader Impacts (BI) consultants away
from your everyday responsibilities working on the BI plan for your next
National Science Foundation (NSF) proposal. We will start with a quick
overview of the fundamentals of broader impacts and an introduction to
the ARIS Broader Impacts Toolkit, a suite of online tools to assist you
in developing your BI plan (first hour). BI consultants will be on hand
throughout the day to answer your questions and provide individual
consultation and feedback on your BI plan (rest of the day). BI retreat
participants will come away with portions of their BI plans written.
Broader Impact Consultants:
Miles McNall, Director for Community-Engaged Research, Office for Public Engagement and Scholarship, University Outreach and Engagement
Sara Steenrod, Grant Consultant, Office of Research and Innovation
Lauren Aerni-Flessner, Grant Consultant, Office of Research and Innovation
DER's Proposal Volume
The chart above shows DER's Proposal Volume from 2019 to 2022 as of (12/09/2022).
Description: DER has a catalog of research and funding seminars available on demand. Seminar topics range from critical instruction for new faculty through advanced training for senior research faculty. These presentations include instruction from experts regarding themes that include best practices in research, MSU policy, sponsor compliance, industry specific seminars, and more. Check them out today and utilize this incredible resource to help streamline your proposal development and promote success in your research. Watch now on demand!!!
Recent seminar presentations include:
DER is Here to Help (proposal & proposal development resources geared to promote success)
Tips for Writing a Persuasive Grant Proposal (grant writing to ‘sell’ a project to funders)
Finding Funding (tips for finding funding to support your research)
Roles and Responsibilities (tips for understanding roles and responsibilities at each stage of the project)
CAREER Award Workshop - Session 1 (best practices and strategies for producing successful NSF Career proposals)
Does effort reporting for your grants and contracts seem more cumbersome than it should be? CGA has compiled a very
helpful list of answers to Frequently Asked Questions. Topics range from reporting deadlines, to resolving errors, and everything in between!
As you peruse this list, you might notice that there is a dedicated email address for any questions or issues you may have when submitting effort reporting. Please use firstname.lastname@example.org to expedite service.