Altar Committee
Chair: Sharilyn Martin Co-Chair:
- develop a schedule of volunteers to care for the altar
- dress the altar each week with the appropriate paraments for the season
- prepare and remove the communion table for each regular and special worship service as needed
- secure the necessary supplies for Holy Communion
- submit a brief report to be included in the annual report
Sub-Committees
Christmas Decorating
Chair: Co-Chair:
- dress the altar for Christmas, including resetting the altar afterwards
- decorate the Lutheran Center for Christmas, including resetting afterwards
- arrange for volunteers to provide/donate poinsettias
Lent and Easter Decorating
Chair: Co-Chair:
- dress the altar for Lent and Easter, including resetting the altar afterwards
- decorate the Lutheran Center for Lent and Easter, including resetting afterwards
- arrange for volunteers to provide/donate Easter lilies
Christian Education Committee
Chair: Marcie Vallejo Co-Chair: Sharilyn Martin
- determine the need for Sunday School, Vacation Bible School, Confirmation Class, Early Communion Class, Adult Confirmation Class, and Bible Study for our congregation
- oversee the selection or development of a curriculum for each of the education programs which will be provided to the congregation
- recruit teachers, leaders, and sponsors as necessary to serve in the educational programs
- secure the necessary supplies, equipment and materials needed for each program
- develop and use an accountability system to evaluate the effectiveness of programs
- submit a brief report to be included in the annual report
Sub-Committees
WELCA
Chair: Co-Chair:
- lead and organize WELCA activities
- inform the congregation of upcoming activities and report the outcome of past activities as needed
Property Committee
Chair: Co-Chair:
- conduct an annual review of the church buildings and grounds to assess needs
- propose recommended repairs, maintenance, or projects to the council, and when approved take the necessary steps to complete the proposed/approved work
- schedule a spring and fall clean-up of the church buildings and grounds and develop a monthly schedule of volunteers to clean the church buildings
- submit a brief report to be included in the annual report
Sub-Committees
Lease/Rental Agreement Review Committee
Chair: Pastor or Council President Co-Chair:
- conduct an annual review of the rental agreement for properties occupied
- negotiate terms as needed
Inventory and Asset Committee
Chair: Co-Chair:
- recruit volunteers, approximately two, who will be available to assist with an inventory of assets
- meet annually, in May before the church’s insurance policy is due for renewal
- create/maintain the asset list and update the items and values as required
- submit a brief report to the council after annual meeting is held
Lutheran Center Rental
Chair: Sunni Leggate Co-Chair: Karla Simmons
- recruit volunteers who will be available to assist with locking and unlocking the Lutheran Center for scheduled events, and monitor that facilities were left clean and orderly by those last using them
- keep a schedule of Lutheran Center availability and schedule rental of the facilities as required
- collect rental fees and cleaning deposits, keep accurate records, and insure that monies are turned over to the financial secretary in a timely manner
- initiate the return of cleaning deposits to the appropriate party after facilities have been inspected and need no further attention
- submit a brief report to the council in months when the hall was rented
Fellowship Committee
Chair: Co-Chair:
- develop a schedule of volunteers to provide refreshments each Sunday
- secure the necessary supplies needed
- ensure that the facilities are set-up/prepared for fellowship each week
- recruit volunteers to provide refreshments for Sunday, or other special events and services
- submit a brief report to be included in the annual report
Sub-Committees
Easter Breakfast
Chair: Charlie Martin Co-Chair: Lance Barney
- secure the necessary supplies needed
- find volunteers to assist with cooking and serving
- ensure that the facilities are set-up/prepared/cleaned up afterwards
Lenten Soup Supper
Chair: Co-Chair:
- secure the necessary supplies needed
- find volunteers to assist with cooking and serving
- ensure that the facilities are set-up/prepared/cleaned up afterwards
Prayer Chain Committee
Chair: Verl-Lee Ely Co-Chair: Sunni Leggate
- develop a call/text/email list of members willing to participate in the prayer chain
- insure that members are aware of their role when requests are received
- update members when new prayers need to be added, and when previous prayers are to be removed
- submit a brief report to be included in the annual report
- .
Sub-Committees
Chair: Co-Chair:
Adult Bible Study Committee
Chair: Co-Chair:
- recruit volunteers to lead study groups for women, men, and/or open bible study groups
- complete a brief review of the contents of the study to be conducted
- announce the topic and scheduling of the study to the congregation
- track the progress of the study
- submit a brief report to be included in the annual report
Worship Committee
Chair: Bob Ely Co-Chair: Marcie Vallejo
- coordinate the planning of all worship services with presiding Pastor
- recruit ushers, worship assistants, and any other needed persons to assist with worship
- assist altar committee as requested
- arrange for additional musicians when needed
- arrange for special music when requested/needed
- assist in selecting hymns for worship
- submit a brief report to be included in the annual report
Sub-Committees
Bulletin Preparation
Chair: Marcie Vallejo Co-Chair:
- arrange for the ordering of blank bulletins jackets from the supplier
- edit the bulletin template and complete for current weeks service
- arrange for printing of bulletins at printer
- arrange for pickup of bulletins
Pulpit Supply
Chair: Marcie Vallejo Co-Chair:
- contact clergy and arrange for them to lead services on Sunday or for special services and work with them to obtain anything they may need for the service
- Gift of Grace will pay pulpit supply pastors the rate outlined by the ELCA, to include mileage for travel as required
- organize a list by date of clergy who have agreed to lead services
- notify worship committee chair no later than one week prior to service if a clergy member has not been retained for the following week
- arrange for proper payment with the council treasurer
Message Board
Chair: Co-Chair:
- develop a schedule for needed updates to occur and communicate this schedule to the congregation
- update message board outside of church building as required
- make sure that the message board contains information for the current church season and change as needed throughout the year
Youth Activities Committee
Chair: Co-Chair:
- periodically review the need for an organized youth event
- recruit leaders and sponsors to lead a youth program
- assist youth leaders in securing supplies and equipment
- publicize youth events within the congregation
- submit a brief report to be included in the annual report.
Outreach Committee
Chair: Marcie Vallejo Co-Chair: Sunni Leggate
- develop an annual program that shares the “good news” with the community
- schedule activities that create opportunities to invite the community to join our family and bring Christ into their lives
- include congregation in developing ideas to growth our members in their faith
- assist with or donate to programs that benefit people in our community, area, nation, and world
- submit a brief report to be included in the annual report
Sub-Committees
Craft Fair and Bake Sale
Chair: Marcie Vallejo Co-Chair:
- secure necessary supplies for feeding vendors and volunteers
- recruit volunteers to bake goods for sale at the craft fair
- recruit volunteers to assist setting up
- recruit volunteers to assist during the craft fair
- recruit volunteers to cook lunch for craft fair vendor and/or customers
- recruit volunteers to assist with clean-up afterwards
- submit monies earned to the financial secretary in a timely manner
- submit a brief report to the council
Christmas Parade
Chair: Co-Chair:
- secure volunteers to help create/decorate float
- secure volunteers to ride in parade
- break float down after parade
Fourth of July Parade
Chair: Co-Chair:
- secure volunteers to help create/decorate float
- secure volunteers to ride in parade
- break float down after parade
God’s Work Our Hand Sunday
Chair: Co-Chair:
- develop a project that exemplifies using our hands to do God’s work
- recruit volunteers to complete the duties required
Millennium Park Clean-Up
Chair: Co-Chair:
- recruit volunteers to assist in the clean-up of a local park
- facilitate the needs supplies and tools
- coordinate with the City for pick-up of garbage after clean-up is complete
Newsletter
Chair: Iain Leggate Co-Chair: Sunni Leggate
- create/edit newsletter monthly
- maintain and update the mailing/subscription list regularly using the on-line opt-in/opt-out function
- remind council members and committee chairs of newsletter deadline so that reports and correspondence to the congregation can be included
- send newsletter out to all subscribers monthly
Operation Christmas Child
Chair: Sandy Bell Co-Chair: Marcie Vallejo & Sunni Leggate
- coordinate the collection of items to fill the show boxes all year
- conduct a drive to gather items and funds twice a year, preferably one in Spring or Summer, and again before boxes need to be completed
- coordinate with local Operation Christmas Child representative to obtain shoeboxes and other important information
- coordinate with the local Operation Christmas Child representative to speak with the congregation regarding the program/project, or chair person can give a talk to inform the congregation
- coordinate volunteers from the congregation to use money raised to obtain items for boxes
- coordinate volunteers from the congregation to assemble boxes
- coordinate with the local Operation Christmas Child representative for the pick up or return of the completed shoe boxes
- submit a brief report to the council
Relay For Life
Chair: Co-Chair:
- recruit team members who will assist in fundraising, set-up, and clean-up
- develop fundraisers such as raffles, sales, etc.
- submit a brief report to the council
Social Media Presence
Chair: Sunni Leggate Co-Chair:
- create and maintain the Gift of Grace Facebook page, and group, and any other social media methods that are utilized
- interact with those that contact the church via social media promptly and direct them to the correct party
- use social media to publicize events, calendars, and other information as directed by the church council and to broaden our reach in the community
Spooktacular
Chair: Co-Chair:
- encourage and recruit congregation members to donate candy and money
- take candy to city hall
- recruit volunteers to hand out candy to participants if needed or as required
Sunshine
Chair: Virginia Krause Co-Chair: Sandy Bell
- compose and send cards to commemorate events such as, thank you, get well, happy birthday, miss you, etc
- send reminders as required
- promote the social health of the congregation
Web Page, Email, and Domain Administration
Chair: Iain Leggate Co-Chair: Sunni Leggate
- ensure fees are paid as required to keep domain registration and email service current
- ensure non-profit status is submitted as required to maintain email service/provider
- create and maintain web site as required or requested by the church council
- create and disable email addresses as required
- provide support or documentation as needed to users of church emails
Yard Sale and Bake Sale
Chair: Co-Chair:
- schedule a time and date for the yard sale
- work with congregation to collect items donated for the yard sale
- recruit volunteers to bake goods for sale at the craft fair
- recruit volunteers for set-up, and clean-up, and to assist during the yard sale
- work on donating any left-over items to local thrift stores or charitable organizations
- prepare a brief report for the council
Stewardship Committee
Chair: Marcie Vallejo Co-Chair:
- develop a program that provides periodic stewardship education to the congregation throughout the year
- conduct a congregation wide pledge drive in the fall
- develop cost-saving methods to conserve energy on the church building and grounds
- conduct on-going recycling projects to benefit the environment
- submit a brief report to be included in the annual report.
Food Pantry Committee
Chair: Charlie Martin Co-Chair: Sharilyn Martin
- work with local food pantries to ascertain what they need and to coordinate donations and volunteers
- encourage and recruit congregation members to donate items, and time to the food pantry
- select one day a month to take monthly donations to the food pantry
- deliver donated items to the food pantry each month
- submit a brief report to be included in the annual report
Sub-Committees
Peanut Butter Drive
Chair: Co-Chair:
- encourage and recruit other local churches to participate it a friendly contest to see which congregation can collect the most peanut butter in total ounces
- encourage and recruit congregation members to donate peanut butter or money
- document total ounces collected, and gather the same information from participating congregations to determine the winner
- take collected peanut butter to food bank
- submit a brief report to the council
Turkey Drive
Chair: Co-Chair:
- encourage and recruit congregation members to donate turkeys or money
- take collected turkey donations to the food bank
- submit a brief report to the council
Shut-In Ministry Committee
Chair: Co-Chair:
- arrange periodic visits to local nursing homes or congregation members who are homebound, and solicit volunteers from the congregation to assist
- determine what types of activities would be appropriate for the visits
- insure that visits take place as planned
- submit a brief report to be included in the annual report
Sub-Committees
Eucharist for Shut In Members
Chair: Co-Chair:
- attend instruction/class with a pastor regarding the requirements and duties
- attend Sunday service and notify presiding pastor of the members you will be visiting and administering to, or the presiding pastor or chair of this committee will notify you
- after service, gather the Eucharist kit, order of worship booklet, bulletin from service, and complete the needed prayers
- Using the order of service, administer the Eucharist to members that are home bound or “shut in”
|