As described by the MSU Office of Sponsored Programs (OSP), “Preparation of any contract or grant proposal can be a challenging undertaking and usually involves several individuals working closely together to meet the proposal deadlines.” You are encouraged to become familiar with the proposal process in order to develop a successful proposal for submission. Becoming aware of these steps (phases), processes, and responsibilities throughout the proposal process, will help you prevent dangers that could impact your proposal during Proposal Development, Submission, and Beyond.
Additional resources/descriptions are available for understanding the “Roles & Responsibilities” associated with your proposed and funded proposals (Roles & Responsibilities) throughout its life cycle. Each of the links below describe the life cycle roles and responsibilities of MSU individuals involved in sponsored programs that run through SPA/OSP/CGA.
Understanding the steps/phases, as well as the individuals involved from the beginning through the end of your project’s lifespan, will give you an advantage larger than the Andromeda Galaxy. Don’t miss this opportunity to be informed and take your proposal to infinity and beyond.
Remember, DER is here to help. If you have questions regarding anything related to your proposal development, submission, and beyond, please send an email to firstname.lastname@example.org.
July 14, 2022
Subject: Department of Energy New Current and Pending Support requirements
Laura Johnston, Asst Director, Office of Sponsored Programs
SPA News Listserv
On June 1, 2022 the Department of Energy (DOE) released a Financial Assistance Letter (FAL), No. FAL 2022-04
to DOE and National Nuclear Security Administration (NNSA) Contracting and Grants Officers. The FAL provided information and guidance on what should be included in Funding Opportunity Announcements (FOA) and Financial Assistance Agreements related to Current and Pending (C&P) Support disclosures. Effective immediately, DOE FOAs and newly issued Financial Assistance Agreements will include the new requirements. For a detailed description of the requirements, please see the DOE section of our Current and Pending webpage (also included as reference below). Significant things to note regarding the new requirements:
May require past support to be reported. If so, it will be noted in the Funding Opportunity Announcement.
Research gifts must be included (with or without terms and conditions).
On the C&P form, when entering the total cost of the proposal, award or activity, you must include direct costs, indirect costs and cost share.
The C&P form must be signed and dated and include DOE’s certification statement. The FAL did not specify whether the signature had to be electronic or digital, or if it could be a scanned wet signature.
Upon request, supporting documentation for any identified source of support must be provided to DOE, including translations of any documentation.
At the award negotiation stage or during the performance of an award, DOE may designate additional project personnel as Senior/key and require their Current and Pending Support form. This could include consultants, postdocs, graduate students, etc.
At the award stage:
Changes or additions to Senior/key personnel - the new person must submit a C&P form within 30 days of joining a project team*
Changes to previously submitted C&P - any changes to a previously submitted C&P form must be submitted within 30 days of the change*
*Timeline may be adjusted by the program office
If you have any questions related to requirements at the proposal or Just-in-Time stage, please contact your OSP Proposal Team. For questions during the performance of an award, please contact the CGA Awards Group.
On June 1, 2022 the Department of Energy released a Financial Assistance Letter (FAL), No. FAL 2022-04, to DOE and National Nuclear Security Administration (NNSA) Contracting and Grants Officers. The FAL provided information and guidance on what should be included in Funding Opportunity Announcements (FOA) and Financial Assistance Agreements related to Current and Pending Support disclosures. Effective immediately, DOE FOAs and newly issued Financial Assistance Agreements will include the following requirements for Current and Pending Support:
Who Must Report
All Senior/key personnel. DOE defines Senior/key personnel as:
“An individual who contributes in a substantive, meaningful way to the scientific development or execution of a Research, Development and Demonstration (RD&D) project proposed to be carried out with a DOE award.”
DOE clarifies that typically these individuals have a doctoral or other professional degree, although individuals with other levels of education/experience may be considered Senior/key if their involvement meets the above DOE definition.
When to Report
Proposal stage: Follow the instructions provided in the Funding Opportunity Announcement for your proposal submission. DOE instructed Contracting and Grants Officers to begin including these requirements in new FOA’s, as of June 1, 2022.
Adding new Senior/key personnel - If there are changes or additions to Senior/key personnel for the project, the new person must submit a Current and Pending Support form within 30 days of joining the project team, or on a timeline provided by the program office.
Changes to previously submitted Current and Pending Support – Changes to a previously submitted Current and Pending Support form must be submitted within 30 days of the change, or on a timeline provided by the program office.
Note: Typically not applicable to financial assistance agreements that exclusively fund conferences, workshops, and other technical meetings.
What to Report
The Current and Pending Support form must include:
“…all resources made available, or expected to be made available, to an individual in support of the individual’s RD&D efforts…” This is regardless of:
Whether the source of support is domestic or non-domestic
Whether the resource is made available through MSU or directly to the individual
Whether the resource has monetary value
All proposals and ongoing projects/awards. May also include past support, if so, the requirement to include past support as well as the timeframe, will be included in the Funding Opportunity Announcement.
Research gifts (with or without terms and conditions)
Professional appointments, regardless of whether the appointment is:
Full-time, part-time or voluntary
Faculty, visiting, adjunct or honorary
Consulting activities that involve conducting research
Research conducted during the summer semester for faculty members with an Academic Year appointment
“…in-kind contributions requiring a commitment of time and directly supporting the individual’s RD&D efforts.” Examples include:
Provision of office or lab space
Access to equipment or supplies
Access to employee or student labor
How to Report
DOE uses NSF’s Current and Pending Support format, which can be completed through SciENcv, or the PDF template. For each activity included on the Current and Pending Support form, include the following items:
Sponsor of the activity or source of funding
Award # or other identifying #
Title of award or activity
If the title of the activity isn’t descriptive, include a brief description of the research being performed. The description should help identify overlaps or synergies with the proposed research.
Total project period (start and end date of the activity)
Person-months effort (per year) being dedicated to the award or activity
Use the overlap field to identify overlap, duplication of effort, or synergistic efforts with other awards or activities.
New – the Current and Pending Support form must be signed and dated, and include the following certification statement:
I, [Full Name and Title], certify to the best of my knowledge and belief that the information contained in this Current and Pending Support Disclosure Statement is true, complete, and accurate. I understand that any false, fictitious, or fraudulent information, misrepresentations, half-truths, or omissions of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. (18 U.S.C. §§ 1001 and 287, and 31 U.S.C. 3729-3733 and 3801-3812). I further understand and agree that (1) the statements and representations made herein are material to DOE’s funding decision, and (2) I have a responsibility to update the disclosures during the period of performance of the award should circumstances change which impact the responses provided above.
The above certification statement is currently not included on the PDF template, nor is there a designated signature/date field. This must be added to the PDF template, or if using SciENcv, it must be attached.
Note: Details of any obligations to a program, entity or organization sponsored by a non-domestic government must be provided to DOE upon their request. This may include providing supporting documents (with certified translation to English) of any identified source of support.
Spotlight Opportunities & Information
What’s hot in science? Check out NSF research news through July 20, 2022
Keep up with today’s research news from the U.S. National Science Foundation. This is a daily look at noteworthy scientific findings from researchers around the country.
Opportunities with Bayer, PepsiCo and Takeda (deadline - July 31)
As you may have seen, we are about two weeks away from the proposal deadline (July 31) for our partnering opportunities with Bayer, PepsiCo and Takeda!
I wanted to highlight one opportunity in particular: Takeda is seeking small molecule binders to develop PET ligands and is offering up to $300,000 with possible use of Takeda's computers for computational research (opportunities page).
This is for faculty at MSU who wishing to submit a proposal to these opportunities? I've linked them all below. I welcome your expertise.
30-year global projections: Unprecedented droughts ahead
As increased global temperatures are having a noticeable impact on the Earth’s water cycle, researchers at Michigan State University have found an increased likelihood of severe droughts in the next 30 years with unequal impacts on societies with low socioeconomic development.
“There is a growing interest, not only from [the] scientific community, but also [from] public policymakers about what will happen in the near future,” said Yadu Pokhrel, associate professor in the College of Engineering
at MSU. “The frequency of droughts is increasing, and we have seen what is happening in California and Texas and many other global locations [in regard to water restrictions and availability].”
The research was published June 28 in Nature Communications.
River flow and greenhouse gas emissions
Pokhrel and the research team used hydrological models driven by global climate models for the period of 1865-2100 to identify different possible scenarios of future drought occurrence and severity. They generated two million different combinations of projected outcomes. One of the first indicators of drought conditions is unusually low river flow because there is not enough water funneling into the river. For the first time, the research team estimated the timing of first emergence of unprecedented drought that would last for at least five years. They provided these findings for both high and low greenhouse gas emissions scenarios to evaluate the role and consequence of society’s contribution to address climate change impacts.
“Places like southwestern South America, Mediterranean Europe and northern Africa are likely to see unprecedented drought in the next 30 years or so,” Pokhrel said. “These areas are particularly vulnerable, and we expect to see these changes continue in 30, 40 or 50 years.”
Other regions, such as the southwestern U.S., are also expected to experience more of such unprecedented droughts by the mid-21st century. “Another important finding of the study is that there are differences in timing of unprecedented droughts under different emission scenarios,” Pokhrel said. “Meaning that we could delay such droughts substantially in time if we chose to go with low emissions pathways.” ... Learn more Here.
Next round of competition will add a science and innovation prize.
Amazon today announced the Alexa Prize SocialBot Grand Challenge 5 (SGC5), the latest in an ongoing university challenge focused on creating conversational socialbots that can speak coherently and engagingly with humans for 20 minutes on a range of current events and topics.
The Alexa Prize, launched in 2016, is a competition for university students dedicated to advancing the field of conversational AI. To meet the Grand Challenge, teams must earn a composite score of 4.0 or higher (out of 5) user rating and, in the final round, have judges find that at least two-thirds of their conversations with the socialbot remain coherent and engaging for 20 minutes.
La Fondation Dassault Systèmes is launching its second (and final!) 2022 Call for projects for Education and Research, and we would like to invite you to forward this email to your networks in these domains- Schools, Universities, Research Labs, Community Organizations with non-profit status.
If you have any questions, please don’t hesitate to contact me.
Do you have an innovative idea in the fields of Education or Research? We can help you make it happen!
La Fondation Dassault Systèmes supports non-profit projects based on 3D and virtual worlds. Submit your project. Deadline: USA: Friday, September 30, 2022
Description: The 2022 CAREER Award Workshop (Session 1), presented by Dr. John Verboncoeur (Senior Associate Dean for Research and Graduate Studies) & Dr. Robert Ofoli (Associate Professor), will lead a discussion of the competition format, along with best practices and strategies for producing successful NSF Career proposals. Session 1 will also include presentations by previous CAREER award winners, and presentations from others key resources from around campus. UPDATE: The NSF Career proposal submission deadline (NSF 22-586) is now July 27, 2022. Watch it now on demand!!! A recording of Sessions 2-4 will not be released as they will include peer to peer feedback regarding proprietary information included in CAREER proposals that will be submitted in this round. To be part of sessions 2-4, please contact Dr. Robert Ofoli
(Associate Professor) directly.
Does effort reporting for your grants and contracts seem more cumbersome than it should be? CGA has compiled a very helpful list of answers to Frequently Asked Questions. Topics range from reporting deadlines, to resolving errors, and everything in between!
As you peruse this list, you might notice that there is a dedicated email address for any questions or issues you may have when submitting effort reporting. Please use email@example.com to expedite service.