IMPORTANT: THIS WILL IMPACT ANY PROPOSALS WITH SUBMISSION DEADLINES 12/24/2021-01/03/2022

December 02, 2021

From: SPA/OSP/CGA Leadership Team

Good afternoon colleagues. Sponsored Program Administration (SPA), the Office of Sponsored Programs (OSP), and Contract and Grant Administration (CGA) will be observing the extended holiday break as announced by President Stanley on Friday, November 19th starting December 24, 2021 through January 3, 2022.

What does this mean for proposal deadlines?

OSP would encourage campus to follow the Deadline Policy and have all proposals with deadlines from Friday, December 24, 2021 through Monday, January 3, 2022 to OSP by Tuesday, December 21^st. However, proposals need to be submitted to OSP by 8:00 a.m. on Thursday, December 23^rd to be submitted for any deadlines that fall between December 23^rd and January 3^rd.

What does this mean for other award or reporting deadlines?

All other award or reporting deadlines during this timeframe that require SPA/OSP/CGA involvement, will need to be submitted to OSP/CGA/SPA by 8:00 a.m. on December 23^rd. Please communicate known deadlines to the appropriate group within SPA/OSP/CGA as soon as possible or at least by December 16^th.

If you have any questions on how the extended holiday break will impact SPA/OSP/CGA processes, please email the SPA helpdesk by December 16^th. Thank you and Happy Holidays!

SPA/OSP/CGA Leadership Team

SUBJECT: NIH Application Forms and Other Support Updates

December 03, 2021

From: Amanda Blank, Office of Sponsored Programs Manager

The Office of Sponsored Programs (OSP) would like to highlight some upcoming updates from the National Institutes of Health (NIH) related to applications and Other Support.

For applications due on or after January 25, 2022:

• All individuals listed on the Key Person Profile form must have an eRA Commons ID prior to submission. This includes Other Significant Contributors and collaborators outside of MSU. If an MSU employee needs a Commons ID set up, please contact your OSP Proposal Team.
• NIH will be using FORMS-G. This is primarily to update their standard forms’ expiration dates and to change from the use of a DUNS number to the Unique Entity Identifier (UEI) – see the summary of changes document for a comprehensive list of updates. Please ensure you have chosen FORMS-G when pulling in an opportunity to the System-to-System tab in KC.
• The new NIH biosketch format will now be required. As a reminder, these changes include:

• Section B renamed to ‘Positions, Scientific Appointments, and Honors’. NIH clarified that the following must be included in Section B:
• All positions and scientific appointments (domestic and non-domestic), including:
• Affiliations with non-domestic entities or governments
• Titled academic, professional, or institutional appointments
• Whether or not remuneration is received
• Regardless of full-time, part-time, or voluntary
• Including adjunct, visiting, or honorary
• Section D removed from the non-Fellowship Biosketch. Details on ongoing and completed research projects from the past three years may be included in the personal statement, Section A.
• Section D on the Fellowship Biosketch is updated to remove ‘Research Support’
• The new Biosketch format is currently available in SciENcv.

Also beginning January 25, 2022, the new Other Support format will be required.

• The new format has been reorganized to separate Project/Proposal support from In-Kind support
• A signature block is added for the Program Director/Principal Investigator or Other Senior/Key Personnel to certify to its accuracy. NIH will not accept wet signatures, only electronic. Do NOT scan signatures.
• For submissions that include non-domestic activities and resources, senior/key personnel are required to submit copies of contracts, grants, or any other agreement specific to their non-domestic appointments, affiliations and/or employment with a non-domestic institution. All supporting documents must be in English and included as part of the Other Support submission. It is the PI/department/college’s responsibility to translate supporting documentation to English. NIH has confirmed that they will accept machine translations (e.g., Google Translate). More information for this requirement is forthcoming.
• The new Other Support format will be available in SciENcv in FY 2022.

Resources

OSP has put together the following resources for these changes:

• Updated the NIH section of our Current and Pending Support webpage to conform to the new format requirements.
• Includes information on who must report, when to report, what to report, instructions for how to report at the Just-in-Time (JIT) stage, and roles and responsibilities for reporting.
• Created an Other Support Checklist to help faculty determine what needs to be disclosed.
• Created a Biosketch Requirements by Sponsor webpage with information specific to NIH.

NIH has also created websites devoted to Other Support and the Biosketch. These websites include the new formats, instructions, samples, and FAQ’s.

We will continue to provide resources and update you on any changes related to these new requirements. If you have questions related to applications or JIT, please contact your OSP Proposal Team. For questions related to NIH progress reports (i.e., RPPR), please contact the CGA Cash Management group.