With many DOE pre-applications (or other pre-proposals) coming due in the coming weeks, DER was recently asked for clarification as to when faculty need to work directly with DER prior to submitting a pre-applications/pre-proposal. The simple way of remembering when to enlist DER is by reviewing your solicitation to determine if any of the following elements are required for a compliant pre-applications/pre-proposal.
- The Pre-Applications/Pre-Proposal requires a detailed budget
- The pre-proposal includes cost share commitment(s)
- The RFA indicates that there is only a 5% variance allowed between the pre-proposal budget and the full proposal budget
- The subaward category is more than 75%
of the total budgeted direct costs
- The sponsor requires a budget review by MSU Office of Sponsored Programs (OSP)
- An authorized MSU signature is required
to submit my pre-applications/pre-proposal
- There are intellectual property ownership and/or export control issues
- OSP confirms or determines that the proposal requires special review or approvals
- The pre-proposal is submitted via System-to-System submission
- The solicitation requires the submission of Current & Pending/Other Support forms
If any of the above are required for a compliant pre-applications/pre-proposal, MSU requires a budget review by OSP and a fully routed Kuali Research (KR) (previously Kuali Coeus or KC) proposal. Additionally, if you have a pre-proposal or white paper that needs to be submitted via FedConnect, a proposal development (PD) document does not need to be re-routed; however, final submission does need to be completed by OSP. Please submit documents to be submitted via FedConnect to DER at least 2 business days before the sponsor deadline, so that we can work with OSP to ensure submission.
DER can help you with these processes. To begin, be sure to complete your Proposal Processing Form (PPF) and a DER Research Administrator will be assigned to help you navigate this process.
DER is always here to help you successfully maneuver the proposal process and minimize unforeseen potholes. Never hesitate to ask for clarification if you are unsure. If you have questions regarding your upcoming pre-proposal, please send an email to proposals@egr.msu.edu.
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