Invitation to Attend the Annual Meeting on Sunday, January 24th
Each Episcopal Congregation is required, by Canon, to hold an annual meeting which will include an address by the Rector (when the Parish does not have a Rector, the Senior Warden gives a report), a report by the Treasurer and reports by various Parish representatives (e.g., outreach, pastoral care, Christian Formation, etc.). At the meeting, each Parish shall elect members of the Vestry and deputies to Diocesan Convention.
The following individuals shall be allowed to vote at the meeting: Communicants in good standing, of the age of 16 years old or older who have, in some way, contributed to the support of the Parish.
Normally, we would hold this meeting in person after the Sunday service. Since this is not possible this year, the meeting will be held on Zoom at 1:00 p.m. on January 24th. Please remember that you do not need to have a computer to participate. You can use a phone, including a land line. Directions for “attending” the meeting on Zoom can be found in each Sunday’s bulletin (under coffee hour). An invitation will be sent to the Google group the day before the meeting.
Since we won’t be meeting in person, voting will be different from previous years where we gave paper ballots to every eligible person in attendance at the meeting. This year, voting will be done by a show of hands or verbally (for those individuals on a phone). Since this will not work for the election of individuals, all eligible persons attending the Zoom meeting will be sent a paper ballot which will need to be marked and mailed back to St. John’s.
If you are interested in running for a position (e.g., deputy to Diocesan Convention), please let Janie know by January 23rd at the latest. “A lay deputy to Diocesan Convention shall be an adult member communicant in good standing. Individuals 16 years of age and older are to be considered adult members.” St. John’s is entitled to have 2 deputies and 2 alternates (alternates will attend the Convention but do not vote unless they have been certified to replace a deputy who is unable to serve). Each congregation may also elect a youth representative, not less than 14 nor more than18 years of age at the time of the election. All youth representatives will have seat and voice, but no vote. The youth representatives present at Convention shall elect from among their number, 5 individuals who will serve as lay deputies and will have the right to vote.
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